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SAMPLE PARLIAMENTARY
PROCEDURES


CONDUCTING MEETING:

  1. Begin the meeting on time.
  2. The meeting is called to order by the President (or officer in order of rank, if the President is absent) by one rap of the gavel.
  3. Pledge of Alleviance to the Flag of the United States of America.
  4. Minutes of the previous meeting may be approved as read or as published in the bulletin, or approved as corrected. Essential points of the Minutes include, kind of meeting, name, date, and place of the assembly, presence of the President, and Secretary or their substitutes, whether the Minutes of the previous meeting are approved, all motions, points of order and appeals. No debate is ever recorded, only the business transacted. Record the name of the person making the motion, but not the second.
  5. Correspondence. All correspondence should be opened, reviewed and laid out before the meeting, for easier reading.
  6. Introduction of Guests; The Hospitality Chairperson introduces all guests for the evening and the President gives recognition of the guests.
  7. Treasurer's report; A monthly financial report should include:
Date
Receipts Disbursements
Dues Received
Ways & Means
Miscellaneous
Total
$ _______
$ _______
$ _______
$ _______
Rent
Bulletin
Expenses
Total
$ _______
$ _______
$ _______
$ _______
 
Date, Balance on Hand
Plus Receipts
Less Disbursements
New Balance
 
$ _______
$ _______
$ _______
$ _______
   
Signed _____________________
Treasurer   
  1. Officers' and Chairpersons' reports should be called upon in the order of their appearance on the Board Roster.
  2. Old business, the Secretary usually hands the President a memorandum of old business.
  3. New Business, usually introduced by a motion or correspondence.
  4. Program: The President does not turn the meeting over to the Program Chairperson. The President should remain the Chair. The President presents the Program Chairperson. The Program Chairperson introduces the speaker. At the conclusion of the program, the Program Chairperson should thank the speaker and say, This concludes the program, Mr. or Madam President." The President may express his/her appreciation.
  5. Adjournment: The President asks if there is any further business, pause, and then declare, There being no further business, the meeting is adjourned.

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